The Best Commercial Printer for a Small Business

Posted on November 6, 2023 | Updated on June 11, 2024

Every small business owner needs a printer, whether they need to create a physical backup or make a banner for an upcoming sale. However, choosing the best commercial printer for a small business can be challenging since they all come with different features. To help, we collected the best types for every business owner.

1. Epson EcoTank Pro ET-5150

If you’re looking for reliability and color, the Epson EcoTank Pro should be your top pick. It’s an all-in-one Supertank laser printer with wireless capabilities. This is the best commercial printer for a small business looking for high quality and practicality.

Best of all, every purchase placed before March 2024 comes with free ink for two entire years. You can order 542 bottles each time you need to refill. However, you probably won’t need to very often since it only takes three to print 7,500 pages.

2. Canon Color imageCLASS MF741Cdw

The Canon Color imageClass is a multifunction color laser printer. It’s the best commercial printer for a small business running on maximum efficiency. Its unique voice activation feature lets you ask Alexa to print something for you or order more ink. It’s an especially helpful tool for busy business owners who need their hands free. 

Since it can handle alternative media like envelopes, labels, and coated paper, you can print, scan, copy, or fax whatever you need. It’s specifically designed for small and medium-sized businesses, so all of its features emphasize convenience and ease of use. 

3. Brother MFC-L5705DW

Efficiency is vital when you’re growing your business, so the Brother MFC-L5705DW comes in handy. It’s an all-in-one monochrome laser printer with a high-capacity bottom tray and an automatic document feeder. It takes minimal time to warm up and get to work, which is helpful when you get caught up with other tasks and realize you need to print something quickly. 

It can be demanding to be an entrepreneur, which is why you need its unrivaled 42 pages-per-minute (PPM) print speed. Also, you should take advantage of its automatic two-sided print feature to make things move even faster. It’s the best commercial printer for a small business with deadlines to meet. 

4. Canon Megatank GX4020

The Canon Megatank Gx4020 is an all-in-one Supertank printer with wireless capabilities. It lives up to its name, boasting a 250 capacity and an 18 PPM print speed. You also can get up to 14k color pages out of a single ink set, meaning your cost-per-print is extremely low. Its reasonable price point helps emphasize its cost efficiency.

Its three-way feed supports alternative media like envelopes, banners, and business cards, so you can use it for any task you want. Its easy ink filling, high page yield, and simple maintenance requirements make it one of the most convenient printers you could own. Since digital printing gives your work a vibrant finish, this inkjet machine is a great choice.

5. HP OfficeJet 250 Portable

On-the-go entrepreneurs need their equipment to be as flexible as them. Luckily, the HP OfficeJet 250 packs all the features of a traditional commercial inkjet printer into a tiny, mobile frame. You could fit it into a backpack if you wanted to. It’s an all-in-one portable printer with wireless capabilities, so you can print while you’re on the move. 

Although it’s slower than other commercial printers, the minor sacrifice of speed is worth it for people who need on-demand printing. If you travel a lot for work or don’t have a set office space, this is the right printer for you. It’s easy to set up and even easier to use. 

6. Brother HL-L6200DW

Do you hate changing paper? If so, you should love the 570-sheet capacity of the Brother HL-L6200DW. With a 520-sheet bottom tray and a 50-sheet multipurpose tray, you’ll rarely have to refill it. You can even adjust the cassettes for alternative media, which lets you print on things like banners, envelopes, and cardstock.

This is the best commercial printer for a small business owner who loves practicality. With its impressive paper capacity and a staggering 48 PPM printing speed, you’ll always be able to get things done on time. It’s quality-of-life features make it an appealing choice.

7. Canon Maxify Gx7021

The Canon Maxify Gx7021 Wireless MegaTank is an all-in-one machine, so you can print, copy, scan, and fax to your heart’s content. It also has automatic duplex printing with a high 50-sheet capacity. Its one rear and two bottom paper trays give it a 600-sheet capacity, one of the highest you’ll find at this size. 

You can print on anything from banners to envelopes, so it’s great if you need to tackle marketing and daily work duties simultaneously. Best of all, its cost to print is lower than two cents per page. Really, it’s one of the best multifunction machines you’ll find at this price point.

8. Epson Workforce Pro WF-7820

The Epson Workforce Pro WF-7820 is a wide-format printer. It can print, copy, scan, and fax. It even has automatic duplex printing for when you want to ramp up productivity. Overall, it’s a solid machine. Its 250-sheet paper capacity and 25 PPM print speed are just extra bonuses. 

This printer has a large 4.3” color touchscreen, making navigation and use simple. Being able to breeze through setup is one of the best things about owning a machine with a digital display. Also, it comes with wireless capabilities, so you can set it up in minutes and print directly from your phone. It’s the best mid-range machine available at this price point. 

9. Canon PIXMA TR8620a

The Canon PIXMA TR8620a is a color inkjet printer with printing, copying, scanning, and faxing capabilities. It comes with an auto document feeder and mobile printing feature to make your life a little easier. Even though it has a lower PPM than other machines, it’s still high quality.

While the bottom and rear paper trays hold a combined 200 sheets, you can double their output with the automatic duplex feature. You can use it to maximize your efficiency and minimize your operational costs. It even has an Alexa-enabled voice activation feature, so you can ask it to print things for you if you’re busy doing something else.

10. Epson Workforce WF-110 Mobile 

If you’re always on the move but aren’t an HP fan, consider getting the Epson Workforce WF-110 mobile printer. It’s an all-in-one machine capable of printing, copying, scanning, and faxing. It even has an auto document feeder, so you don’t have to feed it paper manually.

This is the best commercial printer for a small business owner who values convenience. Its voice-activated printing feature, lightweight frame, and alternative media support make it the ideal machine for all of your on-the-go printing demands. Even if you work from one location, being able to pick up and move it whenever you want is a plus.

Pick the Printer That Is Right for You

Finding the best printer for your business can seem tricky, but it gets pretty simple when you have the top options lined up in front of you. Whether you want a mobile machine for on-the-go printing or a heavy-duty, high-capacity beast is up to you. As long as your choice aligns with your operational style and needs, it’ll be a great fit. 



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About The Author

Coraline (Cora) Steiner is the Senior Editor of Designerly Magazine, as well as a freelance developer. Coraline particularly enjoys discussing the tech side of design, including IoT and web hosting topics. In her free time, Coraline enjoys creating digital art and is an amateur photographer.

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