The 5 Best Online Meeting Tools

Posted on October 5, 2022 | Updated on July 14, 2023

In today’s business environment, online conferencing software is an essential tool. You can use it to stay in touch with your remote workforce or generate leads with prospective customers.

Either way, it’s exceptionally useful for establishing connections and fostering business growth. 

Since online meetings have become so popular, many video conferencing tools have entered the market, making it difficult to choose the best one. With that in mind, this article will give you the best online meeting tools listed here. 

1. Zoom

Zoom is currently one of the best online meeting tools to date. Since remote work has increased, many users have turned to Zoom due to its user-friendly interface and how well it works. 

You’ll find the audio and video quality is incredibly high and offers users a free and paid version of the platform. Zoom is ideal for businesses with remote teams and virtual education. 

You can easily create a private meeting link and share it with your team to connect through video. 

Some of its top features include:

  • Unlimited meetings
  • HD audio and video
  • Screen sharing
  • Hosts up to 100 participants in the free version
  • One-on-one or group meetings
  • Private or group chat
  • Scheduled meetings

2. Google Meet

Do you need an easy way to connect with Google users? Google Meet is the perfect online meeting tool for this. If your team uses Google for email, you can use it to host team meetings, recordings and individual sessions.

Google Meet is also available for free and includes other tops features such as:

  • Screen sharing
  • Join meetings using Google Calendar.
  • Record video meetings.
  • Audio, video and messenger conversations
  • Hosts up to 25 participants

3. ClickMeeting

While ClickMeeting users primarily use this tool for webinars, it’s also helpful for hosting online conferences. ClickMeeting provides users with various meeting controls that many other video meeting tools lack. 

Examples of such features include:

  • Whiteboards
  • Document sharing and collaboration
  • Customizable surveys
  • Chat
  • Q&A sessions
  • Screen sharing

ClickMeeting is also suitable for companies that teach online courses, train employees, pitch sales, etc. 

4. Slack

If your business uses slack for communication, you can also use its video call feature. Slack makes it easy to go from instant messaging to make a quick call with a click of a button. 

Slack also allows up to 15 people to join once you start a meeting from a channel. While this tool has features on the smaller side, it’s still a powerful supplementary tool for video calling with smaller teams.

Overall, the best features include:

  • Video calls with up to 15 users.
  • Calls with individual users.
  • Instant messaging

5. Samepage

If you’re looking for a cost-effective and flexible solution, Samepage gives you this option. Samepage works as an all-in-one communication tool, allowing you to upload files, calendars, meeting agendas and more.

You also have video conferencing and chat options. However, the video meeting options aren’t as strong as Zoom — such as a lack of meeting recording. 

Yet it’s easy to set up and allows for everyone to stay on the same page with features like:

  • Free for small teams and personal use.
  • Hootsuite, Slack, Zapier integrations and more.
  • Slideshow mode
  • Collaboration tool

The Best Equipment to Support Your Online Meeting Experiences

Beyond the software and the device, you use to conduct online meetings, using the best equipment can help you enhance your overall experience. After all, people must hear and see you in an impeccable manner.

Here are the best types of video conferencing equipment you must have today.

1. Logitech C920

If you’re looking for a high-quality camera, the Logitech C920 is one of the most popular among remote workers and streamers. This camera gets high praise for its astounding performance, high-standard video quality and affordability.

The Logitech C920 gives you 1080p HD video resolution and vibrant colors. In addition, it makes calls and videos sound natural with its stereo audio and two mics.

Key features include:

  • Full-HD video and automated light correction
  • A glass lens with a 78-degree view.
  • Background removal
  • Autofocus
  • A capture app for editing video calls.

2. Silensys E7

The Silensys E7 is one of the best headsets for remote work. It’s on the more affordable side, but that doesn’t mean it sacrifices quality. One of the greatest features of these headphones is their wireless setup. 

Plugging your headphones into the computer is one more wire you could do without when on a call. But overall, the sound quality is great, and it has plenty of useful features, including:

  • Noise cancellation
  • A battery that lasts up to 30 hours.
  • Crystal clear sound and built-in microphone
  • Comfortable design
  • 90-degree rotating ear cups
  • Seamless Bluetooth connection

3. HyperX SoloCast

The HyperX SoloCast is a high-quality microphone with everything you need for flawless audio. If you record a lot of your online meetings, consider adding this piece of equipment to your video conferencing essentials. 

The HyperX SoloCast may be small, but it’s mighty powerful in sound quality. The mic has a cardioid polar pattern for prioritizing sound sources in front of the mic while reducing background noise. It also has a smooth adjustable stand to make positioning convenient. 

Some of its major features include:

  • Plug-n-play audio recording
  • USB connection
  • PC and Mac compatibility
  • Tap-to-mute sensor
  • LED light indicator for recording

4. Lume Cube Video Conference Lighting

Lighting can be one of the most troublesome challenges of video conferencing. When you don’t have enough light, your video quality can decrease, which could look unprofessional. 

However, that’s no longer the case with the Lume Cube. This is a nifty LED light that you can adjust to your lighting preference. It allows you to change the color temperature and brightness while it displays how much battery life you have left.

With the perfect lighting, you can feel confident during an online meeting while users can easily see you.

The key features include the following:

  • Build-in frosted lens for a soft glow.
  • Custom brightness control from 1%-100%
  • Adjustable mount with suction cup
  • USB-C rechargeable battery
  • Landscape or portrait mode positioning

5. Universal Phone Stand

It can be challenging to multitask on a computer during an online meeting. Generally, this involves closing apps, resizing windows and browsers and opening tabs to take notes. While doing all this, you try to ensure you’re talking to your employer and making eye contact.

Juggling all these can be a hassle, but one solution is to offload your video and audio tasks to your smartphone. On the upside, your phone may have better camera, video and mic capabilities — while your laptop is free for taking notes, consulting spreadsheets, etc. 

Consider using a phone stand if you decide to take this route. You can adjust it to a flattering angle while it securely holds your phone. 

Some of the key features include:

  • Device compatibility for iPhone, Samsung, Google, etc.
  • Hands-free video conferencing
  • Flexible arm adjustment
  • Heavy base for stability
  • Anti-skid silicone

Choosing the Best Online Meeting Tools

The best online meeting tools will depend on your business’s needs. However, most of these tools are free or offer a free trial. Consider choosing one you think serves your company and test it to help you decide. 

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