Make a Great Welcome Kit for New Employees: 9 Must-Have Items
Posted on October 31, 2024 | Updated on November 22, 2024
In today’s competitive job market, onboarding has become more than just paperwork and orientation — it’s about creating a memorable and welcoming experience for new hires.
A thoughtful welcome kit for new employees can play a crucial role in setting the right tone from day one. These onboarding gifts for new hires go beyond function to show that a company values and appreciates its team members from the start. A well-curated corporate welcome kit can also enhance employee satisfaction, increase engagement, and foster company loyalty.
Here’s a list of essential items every welcome kit should include to make a fantastic first impression on new hires.
- Welcome Letter
A personal, company-specific welcome letter is a powerful way to connect with new employees. This letter can be signed by the CEO, manager, or team leader, expressing excitement about their arrival and providing an overview of the company’s values. It adds a personal touch and helps new hires feel genuinely welcomed and valued.
- Company SWAG
Company SWAG (Stuff We All Get) is an impactful way to promote a sense of belonging. Items like T-shirts, hoodies, or coffee mugs with the company logo serve as practical onboarding gifts and help create an early connection to the brand. Company gear can also be useful daily and help build unity and a sense of camaraderie within the team.
- Office Supplies
No welcome kit is complete without essential office supplies. Stocking up on everyday items helps new hires get started right away, saving them from the awkward “Can I borrow a pen” situation. Here are some useful office supplies to include in a corporate welcome kit:
- Sticky notes
- Pens
- Notebook or planner
- Highlighters
- Tape
Having these essentials in their welcome kit makes new employees feel prepared, organized, and ready to dive into their new roles.
- Tech Accessories
With increasingly digital workplaces, tech accessories are more than just a nice-to-have — they’re often essential for productivity. Including tech accessories supporting remote and office-based work can significantly enhance the onboarding experience. Here are some budget-friendly tech items new hires will love:
- Earbuds
- Phone stand
- Wireless mouse
Providing these accessories makes day-to-day work more convenient and shows that a company is committed to equipping employees with the tools they need to succeed.
- Desk Decor
Desk decor items allow new team members to personalize their workspace, creating a comfortable and inspiring environment. Here are some suggestions for desk decor items that add personality to any workspace:
- Inspirational desk calendar
- Pen holder
- Photo frame
These decor options provide functional value while encouraging a sense of ownership over their new workspace.
- Snacks
Including snacks in the welcome kit is an easy way to make a new hire’s day just a bit brighter. Consider a mix of non-perishable, healthy, and indulgent treats, from energy bars and trail mix to chocolates or chips. Offering snacks, especially on a busy first day, can help new employees feel supported and energized. Here are a few options:
- Trail mix pack
- Granola bars
- Dark chocolate bars
This thoughtful addition can keep new hires fueled throughout the day, especially if their schedule is packed with orientation meetings.
- Wellness Items
Employee wellness has become a primary focus for businesses, especially post-pandemic. Including wellness items can be a small but meaningful gesture. Here are some wellness items that new hires might appreciate:
- Stress relief ball
- Hand sanitizer
- Basic fitness tracker
These items show that the company cares about its employees’ well-being, both in and outside the office. They can also inspire new team members to incorporate physical activity into their routines, leading to better health and productivity.
- Employee Handbook or Team Culture Handbook
While the employee handbook is essential for covering HR policies, a culture handbook is equally important. This document can provide insights into the company’s mission, values, and expected behaviors, making it easier for new hires to understand the company culture. Including both handbooks demonstrates a commitment to transparency and helps new employees align with the company’s standards and values.
By including anecdotes, real-life case studies, or even team member spotlights, companies can bring culture to life and show employees how to excel and thrive in their unique work environment. This sets the foundation for a culture of inclusivity, engagement, and trust, making it easier for new hires to feel connected to their role and team.
Including sections for feedback, continuous learning, and professional development encourages employees to engage actively with the handbook as a resource rather than view it as a static set of rules.
- Coupons for Local Cafes or Stores
Another small but appreciated touch is a gift card or coupon for a nearby cafe or store. This gesture encourages new hires — especially those who have relocated to a new area — to explore their surroundings and feel welcomed. It’s especially helpful for remote workers, who may enjoy discovering local places in their area.
Partnering with local businesses for these perks also strengthens community ties and demonstrates the company’s commitment to supporting the local economy — a sentiment employees are likely to appreciate and align with. Plus, it’s a great way to encourage team members to take breaks, unwind, and experience a bit of the local scene, promoting work-life balance.
Why Invest in a Quality Welcome Kit?
A well-thought-out corporate welcome kit demonstrates that the company is more than just a workplace but a community that cares about its employees. These kits are an investment that sets the tone for an exceptional employee experience. It sends a powerful message that the company values its team members, creating an immediate sense of belonging and appreciation.
In fact, companies with strong onboarding practices improve new hire retention by 82% and productivity by over 70%. These statistics highlight the value of investing in quality onboarding gifts for new hires.
Creating Impact With a Memorable Welcome Kit
A high-quality welcome kit for new employees can have a lasting impact on how new hires view a company from day one.
By including thoughtful items like company-branded items, useful office supplies, and personalized guides that cater to their personal and professional needs, companies set the stage for a positive and engaging work experience. Each item is a small yet impactful step toward creating a welcoming, supportive, and motivating workplace.
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